This Privacy Notice explains:
- what information we may collect about you;
- how we keep your information safe;
- what we may use your information for;
- who we may share your information with;
- your rights regarding the personal information you provide to us.
Generally, the lawful base on which we process your information is the fulfilling of your employment or engagement contract with Advanced Roofing Services Ltd. Limited.
For the purposes of the Data Protection Act 1998 / General Data Protection Regulation, Advanced Roofing Services is the Data Controller. If you have any questions regarding the Privacy Notice or any data protection matter, please contact email@example.com or write to Jean Brown, Advanced Roofing Services Ltd. Limited, Unit 5 Forest Row Business Park, Station Road, Forest Row, East Sussex, RH18 5DW.
When we collect personal data from you we store it under strict safekeeping and confidentiality measures. We use technical and organisational security measures to protect it against misuse and any external data processing services we use must meet our security policies. We hold your data on secure servers operated by Advanced Roofing Services Ltd. Limited. All of your data is held on servers within the offices.
We allow only those staff members who need to process your data to have access and prevent all other staff from seeing it. We meet the protection offered to you under the Data Protection Act 1998.
What we do with your data
We will keep information which identifies you only if you are a job applicant, an employee or engaged by Advanced Roofing Services Ltd. as a sub-contractor.
Such personal information could include:
- your name
- phone number
- email address
- bank account details
- NI number
- insurance details
We sometimes have to share your information with third parties to undertake business activities.
Examples of such sharing are:
- HMRC for tax and NI purposes
- DBS checks
- Health & Safety databases
How long do we keep your data?
We will keep your data for the duration of your contract with Advanced Roofing Services Ltd. and then for:
Type of Record Length of time
HR Records – 6 years
Payroll Records – 6 years
Sickness/Occupational Health Records – 6 years
Pension Records – 6 years
Recruitment Records – 6 months
Access to your information and Opting-Out
You have the right to ask for a copy of the personal information that we hold about you, to correct any inaccuracies in that information or ask us to delete such records unless we are prevented from doing so by law. If you would like to have a copy of this information, please contact firstname.lastname@example.org. You may also write to Franco di Furia at Advanced Roofing Services Ltd. Unit 5 Forest Row Business Park, Station Road, Forest Row, East Sussex, RH18 5DW. If you find any inaccuracies we will correct them immediately. If you ask us to delete your records we will destroy all of your personal information that we hold on our files.